Duties & Responsibilities
quality customers growth in the depot with an average consumption of > 4kg
Ensure timely & accurate customer service
relations to cylinders and batteries changes.
Product Control & Measurements.
Inspection of depot equipment and facility
periodically and coordinating maintenance at the Depot.
Ensure compliance to ISO 9001: 2015
requirements at the depot and general housekeeping of the depot.
Developing and managing filling depot
budgets, ensuring operating expenses are within approved budget and that value
is maximized in all areas of expense and proposal for both yearly CAPEX and
Monitor control of product losses during
receipt, in storage and during issuing.
Developing, implementing and enforcing
compliance and adherence to company policies requirements, procedures and
systems, and statutory requirements at the depot e.g., licensing and labor
Regularly monitoring the state of depot
terminal security and initiating preventive action for any identified exposure.
Ensure efficient and smooth operations of all
depot activities including but not limited to safe and proper receipt, storage
and handling of products/equipment at the depot to ensure quick turnaround of
Approving all documents as per the delegation
of authority guide.
Liaising with industry and other stakeholders
in coordinating emergency response and preparedness and being the Incident
Commander in the event of an emergency at the depot.
Routine carrying out of fire drills in
liaison with HSSE Manager.
Approval of all spare parts and equipment’s
leaving the depot.
Reviewing daily and monthly stock reports and
ensuring that loss analysis beyond approved limits is promptly carried out and
explanations for variation given to management.
Managing, coaching and mentoring the team to
ensure a high level of employee motivation and performance.
Co-ordination of stock available in liaison
with other stakeholders’ e.g., Logistic, Central warehouse, Procurement, etc.
evaluation of the staff under the role and takes part in disciplinary actions
to offenders to policies and other offenses.
role oversees the profit and loss of the depot and hence decisions on what
needs to be focused on to create value is important.
Excellent administrative, analytical, office
support and organization skills with attention to details:
Great ability to prioritize and work with
minimum supervision, discretion, and integrity:
High degree of judgment and tact in handling
the most sensitive, diverse, and confidential situations or material:
telephone etiquette skills to independently handle a wide variety of enquiries
(internal and external), be proactive, motivated and a fast learner. Excellent
oral and written communication in English is essential (verbal and written)
with ability to draft, proof-read and edit correspondence:
Proactive attitude with a high degree of
initiative, independence, reliability and adaptability, with an ability to
anticipate and resolve problems. Ability to work in a team-oriented environment
to perform effectively in a constantly changing environment with competitive
activities and demands, and proactively resolve challenges in a productive way:
Systems Thinking; Process oriented and
detailed on systems understanding to know when to optimize or sub-optimize:
Commitment, excellent inter-interpersonal
skills and ability to work effectively in a multicultural/disciplinary
environment. Very high degree of flexibility and a demonstrated capacity to
handle a variety of multiple concurrent activities, to judge priorities and
take initiative in a fast-paced environment under tight deadlines:
Proficiency in using MS Office products
(i.e., MS Access, MS Word, MS Excel, MS PowerPoint etc.).
Ability to perform a broad range of
specialized activities related to Admin management, and performance evaluation,
monitoring of transactions and reporting.
Financial reporting understanding, accounting qualification or exposure to the same
will be an added advantage.
Displays cultural, gender, religion, race,
nationality and age sensitivity and adaptability.
Effective communication and report writing
Demonstrated openness to change and ability
to manage complexities and remains calm, in control and good humoured even
A strong commitment to excellence and high
standards of integrity, professionalism, loyalty, honesty, respect, open
mindedness, open communication, and business ethics is required.
Demonstrate inventory management experience,
budgeting and cost control and management.